Our Services

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Our full-service Accounting Team will work side by side with you to provide the financial management services your organization desires. Under the direction of the Board, VoLT will use an accrual accounting-based system to manage your organization's budgeting and financial activities effectively and in a timely manner.  

Services include but are not limited to: 

• Completing general ledger accounting.

• Managing accounts payable and accounts receivable. 

• Writing checks; handling electronic fund transfers. 

• Managing bank accounts and bank services, including credit cards and online banking. 

• Handling account reconciliations. 

• Preparing monthly financial statements. 

• Coordinating the year-end closing. 

• Coordinating with auditor for annual financial audit preparation and audit. 

• Maintaining and updating accounting policies & procedures. 

• Managing dues payments.

 • Assisting with preparation and monitoring of the annual budget.

VoLT is qualified to provide top-notch, full-service administration to your organization under the direction of your Board of Directors, Committees, and/or leadership team. Whether the need is general communication such as acting as a liaison between your committees, or ensuring your database is maintained, VoLT can provide whatever support you need to ensure your organization realizes its purpose and mission.

Services include but are not limited to:

• Preparing and providing written monthly reports of inquiries, requests and other management activities performed in the previous month and scheduled for the following month to the Board and/or Committees.

• Preparing and submitting association filings required by Federal or state law.

• Maintaining records in accordance with client policies.

• Answering all calls and e-mail inquiries, and then directing them to the correct party if applicable.

• Scheduling meetings and providing administrative support to the organization’s Board and Committees.

• Maintaining the membership database, updating as needed.

• Under the Board's direction, providing templates and consistent branding across marketing collateral, newsletters, e-mail blasts, etc.

• Posting announcements, articles, minutes, publications, and other materials to website.

• Coordinating additional Board relations and communications as needed.

When it comes to IT services, nobody knows it better than VoLT's IT Services Team. Under the direction of the Board, our Team will work with you to provide comprehensive information technology support.

Services include but are not limited to:

• Setting up and managing your organization's phone line, e-mail accounts, and website

• Managing your organization's membership database.

• Handling online membership registration and renewal.

• Maintaining listserv or other electronic communication/collaboration tools.

• Upholding your organization's website, including underlying content management system.

• Streamlining workflow while improving operational efficiency.

We understand that your members are the reason you exist! Membership management is an imperative part of day-to-day operations. Our Team are customer service professionals and will treat your members with the attentiveness and gratitude they deserve. Using your membership database, we'll maintain, and update membership contact and dues information so that there is complete transparency throughout the year.

Services include but are not limited to:

• Providing payment processing, membership reporting, and order management.

• Responding to inquiries/requests for general membership information.

• Notifying members about program, event, and service availabilities.

• Assuring the online membership directory is accurate and up to date.

• Providing the Board with monthly status reports of membership activities.

• Creating and providing membership reports, including dues information, upon request in the format requested (if available).

• Preparing and processing annual dues renewal statements.

Events and meetings can be one of your organization’s largest sources of revenue. VoLT will work with your Board and Committees to organize, coordinate, plan and carry out event management activities so that everything runs smoothly and as planned.

Services include but are not limited to:

• Planning and implementing conferences from inception through completion.

• Coordinating event logistics from marketing specifics to AV requirements.

• Selecting hotel/site and negotiating contracts for guest rooms, meeting services, and catering.

• Managing online registration and tracking payments.

• Assisting Committees in coordinating location logistics.

• Assisting with the management of exhibitors and sponsors.

• Drafting, printing, posting and/or distributing programs and accompanying materials.